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Going Going - Saved - Recycle Bin in SharePoint Services 3.0

Published Thursday, August 21, 2008 by bloggerblognet26206 | E-mail this post

Just going to show that they don't release new versions for nothing, Microsoft SharePoint Services version 3.0 is loaded with many features that were unavailable in version 2.0. One of which, is the all mighty Recycle Bin.

Now, even though it is believed that the Recycle Bin is a standard feature on all software, it hasn't always been that way. In version 2.0 of SharePoint Services the Recycle Bin was absent, meaning that if you removed an item from the Portal, it was gone, and the only way to get it back was to have your SharePoint host restore the whole site from backups if you didn't have another local copy to upload. It was kind of dangerous when it came to removing files.

The Recycle Bin is set up for two stages, the first stage is the first time the document or image or list item is deleted by a user and put on "hold." In this stage the deleted document can still be retrieved but only by the user that made the deletion. The second stage is called the Site Collection Recycle, where only site Administrators can access its contents.

To access your Recycle Bin contents, here's what you need to do:

In your site, click on Site Actions then Site Settings.
On the Site Settings page, under "Site Collection Administration" click on Recycle Bin

With SharePoint Services 3.0 you have some setup options with the Recycle Bin, including how long each stage of the Recycle Bin will hold content as well as space quotas for the second stage. The space quota setting is important, because if you are in a shared hosting environment, content within your Recycle Bin will count and eat up disk space.

Dedicated hosting Administrators have access to all the settings, to be able to adjust content hold time as well as space quotas. If you're in a shared SharePoint hosting environment, talk to your service provider about creating custom settings, if their default settings do not work for you. In the case of my hosted SharePoint site, both stages of my Recycle Bin are held for 30 days, and I contacted my service provider to have my space quota on my second stage be no more than 50%. (I'll admit I'm a bit of a worry-wart for losing precious documents.)

Either way you look at it, the Recycle Bin is a fantastic feature, and a great safety net for saving documents.

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